The Most Used view is a FLAT listing of the top 20 most used content, as measured across all users on the system, that can be accessed by the current user. The Most Used content view can only be accessed from the Content Manager.
Note: This view is available for all user types, each with some tailored functionality. Click to learn more about Analyst and Viewer access.
How it works
The Most Used view contains a list of content items that is "self-maintaining"; that is, the system tracks the user's activities and builds the list based on their system usage and access. There are no active steps a user needs to take for an item to be flagged as most used. The list is limited to the most recent 20 items.
Accessing Most Used Content
The Most Used view is indicated throughout the system using a Flag icon. For both the Pro and Analyst versions of the CMS, this icon is hidden by default. You need to click the ellipsis menu to show the submenu.
Most Used View
Click the Flag icon in the toolbox (green arrow below) to open the Most Used view in the CMS:
Navigation Bar
Quick Search
Quick search (Magnifier icon) lets the user search for items by their name or description within the context of the current selection. For example, in the Content Explorer view this means within the current folder and its sub-folders.
Refresh
Refreshes the current view.
Display Mode
The display mode, or "view," sets the appearance of the content items in this view:
- Detail List: Shows a grid-like display of content items with various details.
- Content List: Similar to the detail list but incorporates a snapshot (or thumbnail) of each item.
- Tile List: Shows all the content items as large tiles including a snapshot (or thumbnail).
Content Type Filter
This button lets the user filter the types of items in a given view that will be shown in the list. For example, if you clear the Unselect All checkbox and then select the Discovery checkbox, only discoveries are shown.
Most Used Item Actions and Tools
Any items found in the Most Used view can be used as if they were found in a normal folder structure, including all content actions and tools.
In the main Content Manager, all standard Content Actions can be applied to Most Used items except for Paste. You cannot paste copied items directly into the Most Used folder.